Administrator

P&J Live is currently recruiting for an administrator to assist in the provision of general clerical and administrative support to the office.

LINE MANAGER: Head of Finance

PURPOSE OF THE ROLE:

P&J Live is operated and managed by ASM Global, the largest venue operator in the world, which leverages the experience of managing and operating venues to provide consulting advice to owners, to deliver world-class venues.

ASM Global is the world’s largest and most trusted venue management and services company operating the most prestigious entertainment, sports, and exhibition venues spanning five continents, with a portfolio of more than 300 stadiums, arenas, convention centres, entertainment districts, theatres, amphitheatres, and equestrian and recreational centres. From Aberdeen to Anchorage, and Sydney to Stockholm, our venues connect people through the power of live experiences.

We are looking for an administrator to assist in the provision of general clerical and administrative support to the office.

MAIN RESPONSIBILITIES

  • Provide administrative support to Managing Director as required
  • Assist colleagues with preparation and planning of promotional events and familiarisation trips
  • Assist in the recruitment and resourcing of Event Crew
  • Manage travel account and liaise with colleagues to book travel and accommodation
  • Attending weekly team meetings for different departments to take minutes and provide administrative support
  • Collating hospitality and suite information for input into system to allow timely invoicing
  • Collation and analysis of data from various systems
  • Coordination of internal training including maintaining the company training matrix, adding and removing staff as required
  • Handle all telephone enquiries at main switchboard promptly, courteously and efficiently, and re-direct appropriately by establishing the nature of the call.
  • Welcome all visitors to P&J Live, issue and collect visitor badges, and direct people as appropriate.
  • Distribute incoming mail and prepare outgoing mail and couriers. Record all collections and deliveries.
  • Oversee and respond to all queries that come in to the P&J Live email account.
  • Process all PO’s for company
  • Assist in the preparation of presentations
  • Providing ad hoc administration tasks to support all departments

The above is an outline of key duties and accountabilities, rather than an exclusive or exhaustive list of responsibilities. The post holder is expected to undertake any tasks which may reasonably be expected within the scope of the position.

PERSON SPECIFICATION:

Must be PC literate in Word, Excel, Outlook and have a working knowledge of using database programs such as Access or similar.

KNOWLEDGE & QUALIFICATIONS:

Knowledgeable of local area.

SKILLS:

  • Ability to communication at all levels
  • Attention to detail
  • Ability to prioritise and self-manage workload
  • Ability to multi task and deal with conflicting deadlines

EXPERIENCE:

Previous experience in an administrative role.

To apply, please email a copy of your current C.V. and an accompanying covering letter to [email protected]

Posted on:

Position:

Full Time

Applying:

Covering letter, detailing your experience in this field, and CV should be sent to:

By post

FAO:

P&J Live
East Burn Road,
Stoneywood,
ABERDEEN,
AB21 9FX

Frequently Asked Questions

Is there parking available at P&J Live?

Yes, there is parking available on-site at P&J Live.

There are various ways to pay for your parking at P&J Live

On site payment machines: We accept both cash and card payments on site, pay on exit is required by entering your vehicle registration at any one of our machines located in the car parks.

APCOA Connect App: Up to 1 hour after you have left the venue, you can pay for your parking on the APCOA Connect App. Once you have downloaded the app, use location code 6680 for the Sub-T Car Park (underground) and location code 2356 for the Overground Car Park.

Is there parking charges?

Up to 3 hours - £3.50

Up to 8 hours - £10.00

Please find full details on our parking tariff here. Please pay on exit by entering your car registration

How can I pay for parking?

On site payment machines: We accept both cash and card payments on site, pay on exit is required by entering your vehicle registration at any one of our machines located in the car parks.

APCOA Connect App: Up to 1 hour after you have left the venue, you can pay for your parking on the APCOA Connect App. Once you have downloaded the app, use location code 6680 for the Sub-T Car Park (underground) and location code 2356 for the Overground Car Park.

Can I drop off and pick up someone without paying parking fees?

If you are dropping off or picking someone up from an event, please note the maximum wait time in our car parks is 30 minutes. Parking charges will apply if your car is within the car park for more than 30 minutes. This also applies if you cannot find a space, you will not be charged if you exit the car park within 30 minutes.

How can I purchase tickets for a concert at P&J Live?

Tickets are available from our ticketing agent Ticketmaster on www.ticketmaster.co.uk or by calling 08444 77 9000.

P&J Live do not sell tickets directly.

What time is the Box Office open?

Our box office at P&J Live will be open on concert days only. This will be open from 17:30 on the date of the show only and closes once the main act comes on stage.

If you have any ticketing or box office queries contact [email protected]

Will I be able to purchase food at P&J Live?

There is a wide range of food and beverage options available to purchase for concerts and events, including catering outlets offering a variety of hot food options.

Please note - it is against venue policy to allow patrons to bring in their own food and drink to the venue. At P&J live it is our aim to be completely cashless, all of our bars, kiosks and restaurants accept card payments, this is more efficient, safe and ensures a speedy transaction. There are therefore no cash machines on the TECA site.

How do I get to P&J Live from outside Aberdeen?

Getting into Aberdeen has never been easier with the completion of the new Aberdeen Western Peripheral Route.

P&J Live is located close to Aberdeen airport, six miles northwest of the city centre you can reach the venue using a range of transport options.

For more details see our Visiting page.

Are there cash machines available at P&J Live?

There will be no cash machines on site, however contactless payments are welcome.

Can I pay by cash within P&J Live?

At P&J Live it is our aim to be completely cashless, all of our bars, kiosks and restaurants accept card and contactless payments. This is more efficient, safe and ensures a speedy transaction.

There are no cash machines on the TECA sites.

More Questions 

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